January 18, 2015

The meeting was called to order at 2:20 p.m. by Cy Tilford, president. Board members present were Jay, Mindi, Anthony (by telephone), Cody, Troy and Larry.

The treasurer’s report shows a checking account balance of $10, 771.75 and a saving account balance of $4,276.20.

Topic of discussion was the upcoming tournament on March 8, 2015 at Adams Middle School. It was decided that the club would accept weights from the Kearney and Broken Bow tournaments being held on March 7. Brackets will be 8 man except for PreK-K which will be 4 man round robin. On site weigh in will begin at 7:00 a.m. and end at 9:00 a.m. Entry deadline will be 9:00 p.m. Saturday March 7, 2015. The club will be unable to set up for the tournament until after 5:00 p.m. on Saturday evening due to other activities held at the school. Mats will be brought from the high school. Jay will inventory medals and trophies and Mindi will inventory clothing on hand. Concession stand items were discussed and will be finalized after inventories and previous year lists are consulted.

Cy will contact Tour of Nebraska to let them know we will be a tour stop only if they accept our March 8 tournament date.  Cy will update the flyer from previous years and email to the board for approval.

Mindi reported that at this time we have 5 monetary sponsors and several product/food donation sponsors. She will put together a list and get it to Jay by next week to be printed on the club shirts. Board members will attend the Eagles Club meeting again this year to request their support.

The meeting was adjourned at 3:00 p.m.

 

 

MARCH 26, 2015
The meeting was called to order at 6:10 p.m. by  vice president Jay Jones. Board members in attendance were Mindi, Anthony, Cody, Jay, Troy, Cy and perspective members Rob and Tommy.

Mindi presented the treasurers report showing that currently the club has $14,214.80 in checking and $6,376.20 in savings. Proceeds from the tournament include $2,352.83 from entry fees and $2001.45 from food and the free-will donations at the door. Checks still need distributed to pay for referees, Outlaws baseball (concessions) and for the club t-shirts. 

While transporting items to the tournament site a rear window in Cy’s pick up was broken.

Cody moved that the club reimburse Cy for the repair. Troy second. Motion passed. 

Installing perspective board members was discussed. It was decided to delay the final vote pending results of the necessary back ground checks.

Cy was given the floor where he tendered his resignation as president of the club. He will continue to assist the new president when possible. He will transfer everything he has accumulated to the incoming president. The post office box will be transferred directly to the club and the names on the bank accounts will be changed to Jay, Mindi and Larry.

Cy has donated countless hours to promoting and enhancing MWD producing an abundance of growth through his tenure as president. The board and the club greatly appreciates everything Cy has done for MWD. 

The next item on the agenda was concerning the question of what the club will pay toward qualifying for special events and what tournaments are covered with the signup fees.

Following extensive debate Jay moved that the club pay up to a maximum of $100.00 for entry fees only, not to include clothing, singlets or uniforms for elite club members who qualify outright at the AAU or USA State tournaments for the national dual teams. Alternates or members who are asked to fill open weights will not be reimbursed. Larry second. Motion passed. The club will continue to reimburse elite members for 2 nationals tournaments from the elite membership fees. Particular accepted national tournaments was discussed but tabled for a later session. 

Mindi moved that MWD pay for the club fee for one child per board member with each additional child set at $50.00 each. Larry second. Motion passed. Board members are not reimbursed for national tournament entry fees.

    Singlet/uniform requirements for representing the club at tournaments was the next topic. Troy moved that the club singlet must be worn during the medal/placing rounds at any tournament and must be worn for all matches at district and state tournaments. Mindi second. Motion passed.

    The question of immediate family members on the board at the same time was clarified by the bylaw statement allowing family members but limiting the voting power to one vote per family.

    A coach for the early session needs to be selected, Jay moved that coaches that may be interested be interviewed by the board and selected before the 2015-2016 parents meeting in September. Mindi second. Motion passed.

    In open session Mindi moved that we approve Jay as president. Troy second. Motion passed. Selection of a vice president was tabled until new board members are selected at a later date. Mindi will send an email asking for anyone interested in becoming a board member to respond by email by the end of April.

    The meeting was adjourned at 8:52 p. m.

9/25/2015
Jay called the meeting to order at 6:40 p.m.

Mindi reported that the club had $8016.50 in checking, $6377.64 in savings and $1163.00 in cash.

Jay set the practice dates with NPHS and will begin November 5, 2015 for the Elite club and January 5, 2016 for the regular club. Times for practices were reserved for 6:30-8:00 p.m. for the Elite until January and then will be 6:30-7:30 p.m. for the regular members and 7:30-9:00 p.m. for the Elite members.

New board members were discussed, at least 3 are needed to replace outgoing members.  It was decided that several individuals will be contacted to determine if they are interested in serving on the board. They are Tad Haneborg, Shalea Erdman, Rob Pitner, Nolan Clouse, Brett Geisler and Michael Putnam.

Sign-ups for the 2015-2016 season will be held October 4th and 18th from 1-4 p.m. at the Sports Shoppe.

In open discussion the topic was the upcoming coaching change for the 2016-2017 season. Current assistant coaches, Braden, Bobby and Rory, will be discussed at a later date as possible replacements for John.

Jay adjourned the meeting at 7:30 p.m.